1. Cancellation Conditions
If the tenant cancels the contract before the start of the rental period without naming a new tenant who will enter into the contract under the same conditions, the following pro-rata rental payments shall be due as compensation, taking into account any saved expenses, provided that it is not possible to rent the property to another tenant:
•Cancellation up to three months before the start of the rental period: Free of charge.
•Cancellation up to two months before the start of the rental period: 50% of the confirmed offer price.
•Cancellation up to one month before the start of the rental period: 100% of the confirmed offer price.
The calculation of cancellation periods is based on the same calendar day as the start of the rental period, counted one or two months back. Nevertheless, the lessor will make every effort to rent the property to another tenant. The tenant may always provide proof of lesser damage.
If the tenant cancels the stay prematurely, they remain obliged to pay the full rental price. Cancellation or termination must be made in writing, and the date of receipt of the declaration by the lessor shall be decisive.
2. Liability/Business Liability
The lessee is required to obtain liability/business liability insurance before the start of the rental period, covering the full extent of the intended use. The lessee warrants that such insurance is in place and shall provide proof upon request, no later than the commencement of the rental period.
3. Joint Use, Opening Hours, and Maximum Daily Rental Period
The lessee is entitled to joint use of the following facilities during the rental period, within the building’s official opening hours:
•Restrooms
•Access hallways leading to the leased premises
The standard opening hours of the building are 8:00 AM – 6:00 PM daily. The agreed daily rental price covers a maximum period of 10 hours within these opening hours. Any extended use must be agreed upon separately. In any case, the rental use must end by 12:00 AM (midnight).
For usage beyond 10 hours, an additional charge of 10% of the agreed gross daily rate (excluding special services) will apply for each additional hour.
4. Liability and Obligations of the Lessee During the Rental Period
The rental property, including all furnishings and equipment, must be treated with care. The lessee is responsible for ensuring that accompanying or visiting individuals also adhere to this requirement. The lessee is liable for any damage caused by themselves or their guests to the rental property, its furnishings, or any other items within it.
The lessee (or organizer) must designate a responsible event manager and provide their name to the lessor. This individual must familiarize themselves with the premises and its facilities before the event. The lessor or an authorized representative will provide an orientation, and the event manager must confirm this in writing upon request before the event begins.
The event manager is responsible for event safety and regulatory compliance and must be present during the entire event, including setup, dismantling, and rehearsals.
Upon taking possession of the rental property, the lessee must inspect it to ensure it is in proper working condition. Unless otherwise noted at the time of handover, the property is considered to have been received in perfect condition.
5. Permits
If permits are required for the event or if notification obligations exist, the lessee is responsible for obtaining and fulfilling them.
6. Subletting
The right to use the rented premises is granted exclusively to the lessee. Subletting or transferring the space to third parties is not permitted.
7. Catering
The exclusive catering operators for Black Forest Studios, Kirchzarten, are the landlord’s approved catering partners. Other catering providers are not permitted unless expressly approved under a special agreement with the landlord.
8. Final Provisions and Severability Clause
Any amendments or supplements to this contract must be made in writing. This also applies to any modification of the written form requirement itself.
If any provision of this contract is found to be invalid or unenforceable, the validity of the remaining provisions shall not be affected. The invalid or unenforceable provision shall be replaced by a legally valid provision that best aligns with the original economic intent of both parties.
The place of jurisdiction is Freiburg im Breisgau. This contract is governed by the laws of the Federal Republic of Germany, provided that the lessee is not domiciled in Germany.
Located in the heart of Europe, the Black Forest Studios offers space, equipment and services for your professional production needs – as a green studio facility, we support sustainable film production.
